Purchases report
How to read the Mosce ERP purchases report: available dimensions, total and count metrics, and which supplier invoices are included.
The purchases report summarizes all supplier invoices recorded in the selected period. You can break it down by time period or by supplier to identify your purchase volume and the concentration by supply source.
Reading time: ~5 min
When to use this
- You want to know how much you purchased in a given period.
- You need to analyze which suppliers account for most of your spending.
- You are preparing next period's budget and need the historical purchase baseline.
- You are about to negotiate terms with a supplier and want to document the historical volume.
Before you start
- You need the
reports:readpermission. - Only supplier invoices recorded in Mosce ERP appear in the report. Purchases made outside the platform are not reflected.
- Downloading the report as CSV or PDF consumes one export from your monthly quota. See Usage limits.
The two dimensions of the purchases report
By period
Shows the total purchase amount and the number of invoices grouped by time interval. You can choose:
- Daily - one row per day.
- Weekly - one row per week (Monday to Sunday).
- Monthly - one row per month.
Useful for comparing purchase spending month over month and spotting procurement peaks.
By supplier
Shows the total amount and the number of invoices grouped by supplier within the selected range. Each row represents a supplier with at least one invoice in the period.
Useful for identifying the most important suppliers by spending volume and evaluating supply concentration.
Available metrics
| Metric | Description |
|---|---|
| Total purchases | Sum of the total amount of each supplier invoice (including taxes) |
| Invoice count | Number of supplier invoices recorded in the period |
| Average per invoice | Total purchases ÷ invoice count |
Which invoices are included
Like the sales report, the purchases report uses accrual basis: it includes supplier invoices by their issue or record date, regardless of whether they have already been paid.
| Status | Included? |
|---|---|
| Pending payment | Yes |
| Partially paid | Yes |
| Paid | Yes |
| Overdue | Yes |
| Status | Included? |
|---|---|
| Draft | No |
| Cancelled | No |
Common errors
| Symptom | Likely cause | Solution |
|---|---|---|
| A supplier does not appear in the report | It has no invoices recorded in the period | Widen the date range or check whether the invoices are in draft |
| The report total does not match bank payments | The report uses accrual basis; the bank reflects payments made | Use bank reconciliation to reconcile payments vs. commitments |
| A purchase invoice I recorded does not appear | The invoice is in draft status or was cancelled | Change the invoice status to issued if applicable |
Frequently asked questions
Does the report include purchase orders that have not yet been received?
No. Only recorded supplier invoices are included. Purchase orders pending receipt and invoicing do not appear.
Can I compare purchase spending against the previous period?
Yes. The report supports the comparison option (previous period or previous year) in the same way as the sales report.
Can I see the detail of the products purchased on each invoice?
The report shows totals by period or supplier. To see the detail of a specific invoice, go to Accounting → Supplier invoices and open the invoice directly.
Do supplier credit notes reduce the total?
Yes. If a supplier issued a credit note that adjusts an invoice in the period, the total reflects the net of that invoice.
Related
Last updated: 2026-05-09
Sales report
How to read the Mosce ERP sales report: dimensions, metrics (revenue, COGS, gross margin), comparison with previous periods, and which statuses are included.
Inventory report
How to read the Mosce ERP inventory report: current valuation using weighted average cost and a summary of the period's movements.