How to download your expenses list as CSV - with filters by category, status, and payment method, and a date range by expense date.

Export expenses

The Export button on the Expenses list gives you a CSV file with every expense that matches the active filters. It is the primary tool for reconciling your operating expenses with external accounting, feeding a cost analysis system, or preparing reimbursement reports.

Before you start

You need the expenses:export permission. If the button does not appear in the Expenses list toolbar, ask whoever administers the account to assign it to you.
The export is read-only - generating the file does not modify the status of any expense.

How to get there

In the side menu, open Expenses. Apply any filters you need (category, status, payment method) and click Export in the toolbar. The download dialog opens with the filters already preloaded.

Filters respected by the export

Filter	Description
Category	The expense category selected in the filter, if applicable.
Status	The selected status (Pending / Approved / Rejected / All).
Payment method	The selected payment method (Cash / Card / Transfer / All).
Date range	Expense dates (the date the expense occurred, not the registration date).

Date range

From / To: applies to the expense date. If you leave both empty, all expenses matching the rest of the filters are exported.
Dates are interpreted in your account's time zone (Dominican Republic, UTC−4).

Scope

Option	What it exports
Current page	Only the rows visible on the active page of the list.
All	Every expense that matches the filters (most common option).
In chunks	Splits the export into smaller files of the size you specify.

Immediate vs queued mode

Mosce ERP automatically chooses how to process your export based on the number of expenses:

Immediate (synchronous): if the number is within your plan's limit, the file is generated on the spot and downloads directly.
Queued (asynchronous): if it exceeds the immediate threshold but is within your plan's asynchronous limit, the export is queued and you will receive a notification when it is ready.
Blocked by plan: if it exceeds the asynchronous limit, you will see a notice to apply more restrictive filters or upgrade your plan.

Plan	Immediate up to	Queued up to
Free	5 000 rows	-
Starter	10 000 rows	100 000 rows
Professional	25 000 rows	1 000 000 rows
Enterprise	50 000 rows	no limit

The CSV file

Each row represents an expense. The columns include: expense date, category, description, reference (a free field to identify the expense - it can be an invoice number, a supplier name, or other text), amount, payment method, status, and notes.

Frequently asked questions

Can I filter expenses by supplier? Expenses in Mosce ERP do not have a structured supplier field - the supplier's identification is recorded in the reference field as free text. To filter by supplier, use the list's search field before exporting; the export will respect that text filter.

Does the export include rejected expenses? Only if the status filter is All or Rejected. To exclude them, select the Approved or Pending status before exporting.

Is the date field based on when the expense was registered or when it occurred? The date range applies to the expense date - that is, the date the expense occurred according to what you recorded, not the date you uploaded it to the system. If you recorded a retroactive expense, the expense date is the original date, not the capture date.

Can I export the expenses of a specific category for a period? Yes. Select the category in the filter, set the date range, and export with All scope. The resulting file is the breakdown of that category for the specified period.

Last updated: 2026-05-15

Export expenses

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