Scheduled exports

Scheduled exports let you configure an export once and have Mosce ERP run it automatically at set intervals. The generated file is saved in your private storage, you receive a notification when it is ready, and webhook subscribers receive the export-completed event just as with a manual export.

It is ideal for repetitive operational reports: the list of pending invoices every Monday, the receivables cutoff on the 1st of each month, the daily inventory of the previous day, etc. You do not have to remember to go in and generate the export - the file arrives on its own.

Before you start

• You need a Professional or Enterprise plan. The Starter plan and the Free plan do not include scheduled exports.
• You need the data-tools:read permission to access the Data center.
• You need the export permission of the entity you want to schedule (for example, invoices:export for invoices, clients:export for clients). If you do not have that permission, you will be able to see your existing schedules but not create new ones.

Cadences available per plan

Mosce ERP offers three predefined cadences. The options you can choose depend on your plan:

All times are local time for the Dominican Republic (UTC-4). It is not possible to choose other times or other days - the set of cadences is fixed and kept short on purpose to avoid hard-to-audit configurations.

Active schedules limit per plan

The limit counts only active schedules (with a cadence configured). A saved configuration without a cadence does not consume a slot - it only counts when you schedule it. Your administrator can adjust this limit in special cases.

How to schedule an export

Scheduled exports are created from a saved configuration. The flow is the same as when you save a configuration to reuse it manually, but now you choose an additional cadence.

1. Go to Tools → Data center → Export data.
2. Configure the entity, fields, and filters you need, just as for a normal export.
3. Click Save configuration.
4. In the dialog, besides the name and format (CSV or XLSX), you will find the Schedule section:
   • If you choose Do not schedule, the configuration is saved only for manual reuse and does not consume an active schedules slot.
   • If you choose a cadence (for example, Every Monday at 8:00), Mosce ERP schedules it immediately. The next run will occur on the next turn of that cadence.
5. Click Save. If your account has already reached the active schedules limit, you will see a message asking you to pause an existing one before creating another; the rest of the configuration stays in the form so you can adjust it.

You can also activate the schedule later by editing an existing saved configuration from the My configurations panel of the Export builder.

The Scheduled exports page

Once you have at least one active schedule, go to Tools → Data center → Scheduled exports. The page shows all your active schedules with:

• The name of the saved configuration.
• The entity being exported.
• The cadence and the format (CSV or XLSX) in visual chips.
• The last run completed (or Never run if it has not yet run the first time).
• The next run expected.

Actions available per schedule

Where the file ends up

Each scheduled run produces a new file (the previous one is not overwritten) and is saved in your private storage for 30 days. After that period, the file is deleted automatically to keep your storage from growing uncontrolled. The next scheduled run will generate a new file.

Each run is also recorded in the Job history with the source marked as Scheduled, just like a manual export from the Data center. From the job detail you can:

• Download the file (while it is within the 30-day period).
• Regenerate the download link if the previous one expired (direct links last 60 minutes for security).
• See how many rows were processed.

Notifications when a run finishes

When a scheduled run finishes, you receive the same instant notification as when you run a manual export: a card appears in the top-right corner of the application with a direct link to the file. No email is sent - scheduled exports are predictable (you chose the cadence), so an email on each run would be noise.

If your integration needs to react automatically to each run (for example, copy the file to a corporate Google Drive or notify a Slack channel), subscribe to the export-completed event from the webhooks section. Scheduled exports fire that event exactly like manual ones - you do not need to configure anything different.

If you downgrade to a lower plan with active schedules

If you go from the Enterprise plan to the Professional plan and had more active schedules than the new plan's limit (for example, 7 active schedules and you drop to a plan that allows 5), your existing schedules keep running - they are not paused automatically. What happens is that you will not be able to create new schedules until the total falls below the limit.

The Scheduled exports page will show a visible notice reminding you of the situation, with the exact figure. To be able to create new ones again, pause or delete enough schedules to get within the limit. Pausing only stops the automatic runs - the saved configuration is kept, so you can recover it later if you go back to the higher plan.

If a scheduled export produces no rows

If at the time of the run there are no records that meet the configuration's filters (for example, you scheduled the list of overdue invoices and there were none that week), Mosce ERP still records the run in the history with 0 rows and an empty CSV file. This lets you confirm that the schedule is working, not that it failed silently.

How to permanently delete a schedule

The Pause schedule action stops the runs but keeps the configuration. If you want to delete the configuration entirely (not just the cadence), go to the My configurations panel of the Export builder and delete it from there. Deleting the configuration stops the schedule immediately.

Best practices summary

• Give descriptive names to the configurations you are going to schedule (for example, "Overdue invoices - weekly cutoff") so you can recognize them easily on the Scheduled exports page.
• Start with broad cadences (weekly or monthly) and go down to daily only when you confirm that the file is consumed quickly. A daily schedule that no one reviews only fills up your storage.
• Before scheduling a configuration, run it manually at least once and review the file. It is easier to adjust filters before the cadence starts.
• If you need an external system to process each file automatically, subscribe it to the export-completed event from webhooks instead of downloading it manually each turn.